Salary and Wage Calculation
Precise monthly calculation of gross pay — base salary, bonuses, overtime, and allowances — for every employee.
Payroll Services in Belarus
Outsourced Payroll Calculation, Tax Withholding, and Statutory Reporting for Companies with a Belarusian Entity.
Our clients
Payroll, Run Correctly, Every Month
Payroll in Belarus is exact work. Salary calculation, personal income tax, social contributions, payslips, and statutory filings all follow fixed rules and fixed deadlines. A miscalculated contribution or a late filing draws penalties and questions from the tax inspection.
We run payroll for international companies that operate a Belarusian entity. Each month we calculate salaries, withhold the correct taxes, prepare payslips, and file the required reports — accurately and on schedule. The client keeps its own accountant, its own HR, and its own management. We take one function off their desk: payroll.
This is a focused service. Companies that want their full HR back office outsourced should look at our PEO services. Companies hiring in Belarus without any local entity need EOR. Payroll services suit a specific need — an entity that wants its salary function run by specialists, and nothing more.
Who Uses Standalone Payroll Services
Payroll outsourcing fits a clear profile: an international company with a registered Belarusian entity that wants the salary function handled outside the business.
Several situations bring clients to us. First, a subsidiary whose accountant handles general ledger work well but lacks payroll depth. Next, a company whose payroll specialist is leaving, where rehiring for a single function makes little sense. Then, a finance team at headquarters that wants Belarusian payroll run to a documented, audit-ready standard. Finally, a growing entity where payroll volume has outgrown a part-time arrangement.
In each case, the client keeps full control of its finance and HR functions. Only the payroll calculation, reporting, and disbursement move to us.
What Goes Into a Belarusian Payroll Run
Each monthly payroll cycle covers a defined set of calculations. Gross pay comes first — base salary, bonuses, overtime, allowances, and any negotiated payments. Then come the deductions and contributions.
Personal income tax is withheld at 13%, after applying any standard, social, property, or professional deductions the employee is entitled to. Social contributions go to the Social Protection Fund (FSZN) — 1% withheld from the employee and 34% paid by the employer. A separate premium goes to Belgosstrakh for industrial accident insurance, at a rate set by the entity’s risk class.
We calculate each component, produce a payslip for every employee, disburse the net salary, and remit the taxes and contributions to the authorities. As a result, the client receives a clear monthly summary of total payroll cost.
Reporting and Deadlines
Payroll does not end with payment. Belarusian law sets recurring reporting obligations, and each one carries its own deadline.
We prepare and file the regular returns to the FSZN, the reports to Belgosstrakh, and the payroll-related submissions to the tax authority. Income tax and contributions are remitted on the statutory dates. Where the tax inspection or the social protection fund raises a query, we respond with the supporting calculations.
As a result, the client never tracks a payroll deadline. We hold the calendar and meet it.
The Belarusian Payroll Cycle
Payroll in Belarus runs monthly, and the payment structure has a specific shape. Salary is paid in two parts — an advance within the working month, and the main payment early in the following month.
There is a rule worth knowing in advance. Salary for a given month cannot be fully paid within that same month. The main payment always falls in the next month. We build this into the payroll calendar at the start of the engagement, so finance teams at headquarters can plan cash flow with certainty.
A mid-month advance of around 40% of salary is standard practice. We agree the exact split and the payment dates with the client, then apply them consistently.
We offer Payroll Services
Tax and Contribution Management
Withholding of personal income tax, calculation of FSZN and Belgosstrakh contributions, and remittance to the authorities on the statutory dates.
Payslips and Disbursement
A clear payslip for each employee and timely disbursement of net salary to their accounts.
Statutory Payroll Reporting
Preparation and filing of the recurring payroll returns to the FSZN, Belgosstrakh, and the tax authority.
Payroll Reports for the Client
A monthly summary giving headquarters full visibility of payroll cost, taxes, and contributions.
Leave and Sick Pay Calculation
Calculation of vacation pay, sick leave benefits, and final settlements on termination, in line with Belarusian labour law.
A Step-by-step Process of Payroll Processing in Belarus
How a Payroll Cycle Runs
Pre-Payroll
At the start of the engagement, we set up the payroll framework — employee records, salary structures, bank details, tax and deduction parameters. This is done once and updated as the team changes.
Monthly Processing
Each cycle, we collect the variable inputs — attendance, bonuses, overtime, leave — calculate gross and net pay, and prepare payslips.
Post-Payroll
We disburse net salaries, remit taxes and contributions, file the required reports, and send the client a monthly payroll summary.
Considerations
Belarus Payroll Options for Companies
In-House Payroll Team
A dedicated internal specialist gives full control. It suits large entities with stable headcount. However, a single specialist is a single point of failure, and the fixed cost is hard to justify below a certain size.
Third-Party Payroll Provider
A specialist provider runs payroll for an entity that already exists. The entity keeps control of finance and HR; only the payroll function is outsourced. This is the service described on this page.
Combined With Accounting
Where the entity also outsources its bookkeeping, payroll runs alongside the general accounting under one provider. This is practical for small and mid-sized entities — see our accounting services.
Combined With HR Outsourcing
Where the entity wants payroll, personnel records, and HR compliance handled together, the PEO model fits better than standalone payroll. See our PEO services.
Why Clients Rely on Our Expertise?
Payroll Specialists
A dedicated payroll team, not a general accountant handling payroll on the side. More than ten years on Belarusian payroll.
Audit-Ready Records
Every calculation documented and supported. As a result, a tax or FSZN audit finds the file in order.
Transparent Pricing
A clear fee tied to headcount, agreed in writing in advance. No hidden charges, no per-run surprises.
English-Language Reporting
Payroll summaries and communication in English, so finance teams at headquarters read the numbers without translation.
Continuity
Payroll never depends on one person being in the office. The function runs without interruption through holidays, illness, or staff change.
FAQ
How is payroll calculated in Belarus?
The core formula is net salary = gross salary minus deductions. Gross salary covers base pay, bonuses, overtime, and allowances. Deductions are personal income tax at 13% and the employee’s 1% social contribution. The employer additionally pays 34% to the FSZN and a Belgosstrakh premium on top of gross salary. We calculate each component monthly and document it.
Do I need a Belarusian entity to use payroll services?
Yes. Standalone payroll services are for companies that already operate a registered Belarusian entity. If you want to hire and pay staff in Belarus without incorporating, the EOR model applies instead — we provide that as a separate service.
What is the difference between payroll services and PEO?
- Payroll services cover one function — the calculation, reporting, and disbursement of salary. PEO covers the full HR back office: payroll plus personnel records, HR administration, and labour law compliance. Choose payroll services if you only need the salary function handled. Choose PEO if you want the whole HR administration outsourced.
How often is salary paid in Belarus?
Monthly, in two parts. A mid-month advance of around 40% is standard, with the main payment early in the following month. Belarusian law does not allow a month’s salary to be paid in full within that same month. We set the exact dates with the client.
Can you handle payroll for a team paid in foreign currency?
Belarusian employees are paid in Belarusian rubles. Where salaries are negotiated in euros or dollars, the contract amount is converted at the National Bank rate for the payroll calculation. We apply the agreed approach consistently and show the currency treatment clearly in the monthly report.
Contact us
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